Compliance guides

HR compliance reporting guides

Practical, current guides to the named HR compliance filings that turn into data reconciliation projects - who files, what data each report needs, when it is due, and where teams lose time pulling the numbers together.

Every filing below is really a reporting problem wearing a compliance costume: headcount, hours, wages and demographics have to come out of your systems of record, be split by establishment, reconciled, and submitted on a fixed date. These guides cover the rule and the data work it creates.

Each guide is dated and reviewed. They are general information about reporting requirements, not legal advice.

Safety and workplace reporting

OSHA 300, 300A and 301 Recordkeeping

Who must keep injury records, what goes on the 300, 301 and 300A, the February 1 posting window, the March 2 electronic submission deadline, and how TRIR and DART are calculated.

Pay and workforce transparency

California Pay Data Report

The two California filings, the second-Wednesday-of-May deadline, mean and median hourly rate requirements, and what changes for the next cycle.

Federal contractor reporting

VETS-4212 Federal Contractor Veterans' Employment Report

The August 1 to September 30 federal contractor veterans' employment filing, what data is required, and the threshold confusion in the agency's own materials.

Prevailing wage and certified payroll

WH-347 Federal Certified Payroll

Weekly certified payrolls for federally funded construction: worker classifications, hours, wage determinations, fringe benefits and the statement of compliance.

California DIR Certified Payroll

California public works certified payroll reporting through the state portal, including prevailing wage determinations and eCPR submission.